Configuring Your Warehouse
Fine-tune how each warehouse operates through per-warehouse settings and company-wide defaults.
General Settings
Edit a warehouse's settings from Warehouse → Warehouses → [Select Warehouse] → Edit:
- Name and Code — Update identifying information
- Type — Change warehouse classification
- Address — Physical address for shipping labels
- Active — Enable or disable the warehouse
Company-Wide Warehouse Settings
Go to Settings → Warehouse to configure defaults that apply across your entire operation:
Inventory Thresholds
| Setting | Default | Description |
|---|---|---|
| Low Stock Threshold | 10 | Units below which a product is flagged as low stock |
| Stock Calculation Method | Fixed | How low-stock thresholds are evaluated (Fixed or Velocity-based) |
| Velocity Window (days) | 30 | Number of days used for velocity-based stock calculations |
Picking & Fulfillment
| Setting | Default | Description |
|---|---|---|
| Default Picking Strategy | FIFO | Strategy used when creating pick lists without specifying one |
Available strategies:
| Strategy | Description |
|---|---|
| FIFO | First In, First Out — oldest stock picked first |
| FEFO | First Expired, First Out — soonest-expiring picked first |
| Nearest | Pick from locations closest to the shipping area |
| Manual | User chooses pick order |
Expiration Alerts
| Setting | Default | Description |
|---|---|---|
| Warning Days | 30 | Days before expiration to trigger a warning alert |
| Critical Days | 7 | Days before expiration to trigger a critical alert |
These thresholds control the daily expiration monitoring job. Adjust them based on your industry — for example, a medical supply company may set critical days to 14 or higher to allow time for action.
Auto-Reorder
| Setting | Default | Description |
|---|---|---|
| Auto-Reorder Enabled | Off | Automatically generate draft purchase orders when stock drops below reorder points |
| Default Lead Time (days) | 14 | Expected delivery days used for auto-generated POs |
When enabled, WareSquared checks stock levels daily and creates draft purchase orders grouped by supplier for any products below their reorder point.
Default Warehouse
You can set a default warehouse that auto-selects when creating new orders. Go to Settings → Company Settings to configure.
Tip: Different industries need different defaults. A med spa should use FEFO picking and longer expiration warning windows, while a distribution company may prefer FIFO with auto-reorder enabled.
See also: Low Stock Alerts and Reorder Points, Expiration Tracking and Alerts, Picking Strategies