Never Run Out of Stock
Set up reorder points to get alerted when stock is running low, and optionally let WareSquared auto-generate purchase orders for you.
Setting Reorder Points
- Go to any product's edit page
- Set the Reorder Point — the minimum quantity threshold
- Set the Reorder Quantity — how many to order when restocking
- Assign a Preferred Supplier — who to order from
How Alerts Work
When a product's available quantity drops below its reorder point:
- The product is flagged as Low Stock in the product list
- It appears in the Low Stock Items count on the Dashboard
- A notification is generated for admins and managers
- An email alert is sent to company admins
Example
| Setting | Value |
|---|---|
| Reorder Point | 10 units |
| Reorder Quantity | 50 units |
| Current Stock | 8 units |
| Status | Low Stock Alert |
Auto-Reorder
WareSquared can automatically create draft purchase orders when products fall below their reorder points. Enable this in Settings → Warehouse:
- Toggle Auto-Reorder to on
- Set the Default Lead Time (how many days until you expect delivery)
- WareSquared checks stock levels daily and creates draft POs grouped by supplier
How it works:
- Products below their reorder point are gathered and grouped by their preferred supplier
- A draft purchase order is created for each supplier with the appropriate reorder quantities
- The expected delivery date is set based on your configured lead time
- You review and approve the drafts before they are sent — nothing ships without your approval
Note: Auto-reorder only creates draft POs. You always review and approve before sending to suppliers. Products without a preferred supplier or reorder quantity are skipped.
Stock Calculation Methods
WareSquared supports two methods for evaluating low stock, configurable in Settings → Warehouse:
| Method | How It Works |
|---|---|
| Fixed | Compares stock against a static reorder point you set per product |
| Velocity | Calculates average daily sales over a configurable window (default 30 days) and flags products that will run out within the threshold period |
Best Practices
- Set reorder points based on lead time from your supplier
- Popular/fast-moving items should have higher reorder points
- Review and adjust seasonally as demand changes
- Use the Dashboard's low stock widget to monitor daily
- Enable auto-reorder for high-volume operations to reduce manual work
- Set lead time to match your slowest supplier if you use a single default
Tip: If a product takes 4 weeks to arrive from overseas, set your reorder point to cover at least 4 weeks of sales, and configure your default lead time to 28 days or more.
See also: Stock Levels: Quantity, Available, and Reserved Explained, Purchase Order Management, Warehouse Settings