Stock Level Basics
WareSquared tracks three types of stock quantities for each product at each location.
Quantity Types
| Type | Meaning |
|---|---|
| Total Quantity | Physical count of items at the location |
| Available Quantity | Items that can be allocated to orders |
| Reserved Quantity | Items committed to existing orders or pick lists |
The relationship: Available = Total - Reserved
Viewing Stock Levels
By Product: Go to any product detail page → Stock Levels section shows breakdown per warehouse and location.
By Warehouse: Go to Warehouse → Inventory to see all stock at a specific warehouse.
By Location: Go to Warehouse → Locations → click a location to see what's stored there.
Low Stock Alerts
Products with a Reorder Point set will trigger low-stock alerts when available quantity drops below the threshold. These alerts appear:
- On the Dashboard as a metric card
- In the product list (highlighted row)
- As notifications (if enabled)
Stock Accuracy
To maintain accurate stock levels:
- Always use Receiving to log incoming inventory
- Use Pick Lists for outgoing inventory
- Run regular Cycle Counts to verify physical vs. system counts
- Review the Stock Movements audit trail for discrepancies