Product Management
Add products, manage variants, import from CSV, set pricing tiers, and generate barcodes.
Adding and Editing Products
Managing Your Product Catalog Adding a Product Navigate to Products → click + New Product Enter the required fields: Name and SKU Fill in optional details like category, weight, barcode, and cost Click Create Product Editing a Product Click on any product name in the product list Click the Edit button on the product detail page Make your changes Click Update Product Product Fields Reference Field Description Name Display name shown everywhere SKU Unique identifier — must be unique per company Barcode UPC/EAN/custom barcode for scanning Category Organizational grouping Subcategory Secondary grouping Weight / Unit Used for shipping calculations Cost Your purchase cost per unit Reorder Point Stock level that triggers low-stock alerts Reorder Quantity Suggested quantity for reorder Supplier Preferred supplier for purchasing Deleting a Product Products can be deleted from the product detail page. Note that products with existing order history cannot be deleted — they will be archived instead. Tip: Use the Search bar on the products page to quickly find products by name, SKU, or barcode. See also: Product Variants, Custom Fields, Price Tiers, Generating Barcodes
Bulk Product Operations
Bulk Actions for Products Save time by performing operations on multiple products at once. Available Bulk Actions Action Description Add to Group Add selected products to a product group Remove from Group Remove from a product group Delete Remove selected products (archived if they have order history) Export Download selected products as CSV Print Barcodes Generate barcode sheets for selected products How to Use Bulk Actions Go to the Products list Use the checkboxes to select individual products, or click the header checkbox to select all visible The bulk action toolbar appears at the top Choose your action from the dropdown Confirm the operation Filtering Before Bulk Actions Use the search and filter tools to narrow down the product list before selecting: Search by name, SKU, or barcode Filter by category Filter by stock level (low stock, out of stock) Workflow Examples Seasonal Price Update: Filter products by category (e.g., "Summer Collection") Select all → Export to CSV Update prices in the spreadsheet Re-import the CSV to apply new prices Supplier Reorganization: Search for products from the old supplier Select all → note the SKUs Update each product's preferred supplier Tip: Combine search with bulk select to efficiently manage large catalogs. For example, search for a specific category, select all, then add to a product group. See also: Product Groups, How Do I Import Products from CSV?
Custom Fields
Extending Products with Custom Fields Custom fields let you track any additional data specific to your business that isn't covered by the standard product fields. Creating Custom Fields Go to Settings → Custom Fields (or the Custom Fields tab on the Products page) Click Add Custom Field Configure the field: Setting Description Name Field label (e.g., "Finish Type") Field Type Text, Number, Select, Date, or Boolean Options For Select fields, define the dropdown choices Using Custom Fields Once defined, custom fields appear on every product's edit form. You can: Set values when creating or editing products Filter products by custom field values Include custom fields in CSV exports Display custom field columns on the product list page Examples by Industry Vinyl Distribution: Finish type, heat temperature, press time, peel type Med Spa: Storage requirements, active ingredients, concentration % Clothing: Fabric composition, care instructions, country of origin Note: Custom fields are available on all plans. The number of custom fields you can create depends on your subscription tier.
Generating Barcodes
Barcode Generation and Printing WareSquared can generate barcodes for your products and print barcode sheets for labeling. Assigning Barcodes There are two ways to assign barcodes: Manual Entry — Enter an existing UPC, EAN, or custom barcode on the product edit page Auto-Generate — Let WareSquared generate a unique barcode for internal use Printing Barcode Sheets Go to Products and select the products you want to print barcodes for Click Print Barcodes from the bulk actions menu Choose your label format and quantity per product Click Generate to create a printable PDF Supported Barcode Formats Code 128 — Most common for internal use EAN-13 — International product identification UPC-A — US/Canada retail standard Scanning Barcodes Barcodes can be scanned using: The WareSquared mobile app camera USB/Bluetooth barcode scanners connected to your computer The search bar on the web app (just scan and it auto-searches) Tip: When using the mobile app, you can scan a barcode to instantly look up a product, add it to an order, or update its location during receiving.
How Do I Import Products from CSV?
How Do I Import Products from CSV? The CSV import tool lets you bulk-upload products, saving hours of manual data entry. Step 1: Prepare Your CSV Your CSV file should include at minimum a Name and SKU column. Supported columns include: Column Required Example name Yes "Blue Widget" sku Yes "BW-001" barcode No "012345678901" category No "Widgets" cost No "12.50" weight No "0.5" reorder_point No "10" Step 2: Upload Go to Products Click Import CSV in the top right Select your CSV file Choose or create an Import Template to save your column mapping for future imports Step 3: Map Columns The importer will auto-detect common column names. For any unrecognized columns, manually map them to WareSquared fields using the dropdown menus. Step 4: Preview & Confirm Review the preview showing the first several rows of data. Check that: Column mappings are correct Data looks right in the preview No duplicate SKUs will be created Click Import to begin processing. Step 5: Review Results After import, you'll see a summary showing: Products created Products updated (if SKUs matched existing products) Rows skipped (with error details) Tip: Save your column mapping as an Import Template so you can reuse it for future imports from the same supplier or system. Go to Products → Import Templates to manage saved mappings.
How Do I Manage Suppliers?
How Do I Manage Suppliers? Suppliers are the businesses you purchase inventory from. Managing supplier information in WareSquared helps streamline purchasing and reorder workflows. Adding a Supplier Go to Suppliers in the main navigation Click + New Supplier Fill in the details: Name — Supplier business name Email — Primary contact email Phone — Contact number Address — Business address for purchase orders Click Create Supplier Linking Products to Suppliers When editing a product, set the Preferred Supplier field. This enables: Quick purchase order creation from low-stock alerts Supplier filtering on the Products page Supplier-based reporting Viewing Supplier Details Click any supplier to see their contact info and all linked products. Use this view to quickly check which products come from a specific vendor. Searching and Filtering The supplier list supports search by name, email, or contact person. Sort by name or date added. Tip: Keep supplier contact info and lead times updated. This data powers the reorder point system and purchase order workflows. See also: Adding and Editing Products, Low Stock Alerts and Reorder Points, Purchase Order Management
Price Tiers
Setting Up Price Tiers Price tiers let you offer different prices to different customer segments or volume levels. How Price Tiers Work Each product can have multiple price tiers. When creating an order, the system can apply the appropriate tier based on the customer or quantity. Creating Price Tiers Go to a product's detail page Scroll to the Pricing section Click Add Price Tier Enter: Tier Name — e.g., "Retail", "Wholesale", "Bulk" Minimum Quantity — Quantity threshold for this tier Price — Unit price at this tier Example Setup Tier Min Qty Price Retail 1 $28.00 Wholesale 12 $14.00 Bulk 48 $10.00 When a customer orders 24 units, the Wholesale tier ($14.00) would apply since it meets the minimum of 12 but not 48. Default Pricing If no price tier is set, the product will use the first (lowest minimum quantity) tier price as the default. Tip: You can assign customer groups to automatically apply specific pricing tiers. This is useful for wholesale accounts that should always get wholesale pricing.
Product Groups
Organizing with Product Groups Product groups let you organize products into logical collections for easier management. Creating a Group Go to Products → Groups tab Click New Product Group Enter a name and optional description Click Create Adding Products to Groups There are two ways to add products: From the Group page: Open the product group Click Add Products Search and select products to add From the Product list (bulk): Select multiple products using the checkboxes Click Bulk Actions → Add to Group Select the target group Use Cases Seasonal Collections — Group summer or holiday items together Supplier Groups — Track all products from a specific vendor Sale Items — Quickly identify products on promotion New Arrivals — Highlight recently added products Filtering by Group On the Products list, use the Group filter dropdown to show only products in a specific group. This makes it easy to review pricing, stock levels, or details for a set of related items. Bulk Operations with Groups Groups work hand-in-hand with bulk actions. Select a group to filter, then use Select All and Bulk Actions to apply changes like price updates or CSV exports to the entire group at once. Note: A product can belong to multiple groups simultaneously. See also: Bulk Product Operations, Adding and Editing Products
Product Variants
Working with Variants Variants let you manage products that come in different sizes, colors, or configurations under a single parent product. How Variants Work A parent product acts as the container (e.g., "Classic T-Shirt") Variants are the specific sellable items (e.g., "Classic T-Shirt - Black / Medium") Each variant has its own SKU, barcode, stock levels, and pricing The parent product shows aggregate stock across all variants Creating Variants Create the parent product first (e.g., "Classic T-Shirt") On the product detail page, look for the Variants section Click Add Variant Enter the variant details — unique SKU, name, and any variant-specific attributes Repeat for each size/color combination Variant Naming Convention We recommend a consistent naming pattern: Parent Name - Attribute 1 / Attribute 2 Example: Classic T-Shirt - Black / Medium SKU pattern: PREFIX-ATTR1-ATTR2 Example: CT-BLK-M Managing Variant Stock Each variant tracks its own inventory independently. Stock levels, locations, and lot assignments are all variant-specific. When you view the parent product, you'll see the total stock summed across all variants. Tip: When importing via CSV, you can create parent-variant relationships by including a parent_sku column that references the parent product's SKU.