Staying Informed with Notifications
WareSquared sends notifications to keep you informed about important events across your operations. Notifications appear both in-app and via email for critical events.
What Triggers Notifications
| Event | Who Gets Notified | Severity |
|---|---|---|
| Low stock alert | Admins and managers | Warning |
| Pick list assigned | The assigned picker | Info |
| New quote request | Admins and sales reps | Info |
| New marketplace order | Admins and managers | Info |
| Transfer completed | Warehouse managers | Info |
| Expiring lots (warning) | Admins and managers | Warning |
| Expiring lots (critical) | Admins and managers | Critical |
| Expired lots | Admins and managers | Critical |
| Overdue shipments | Admins and managers | Warning |
| Auto-reorder PO created | Admins and managers | Info |
| Purchase order received | Admins and managers | Info |
| Payment processed | Admins | Info |
| Payment failed | Admins | Critical |
Viewing Notifications
Click the bell icon in the top navigation to see recent notifications. Click any notification to navigate directly to the related item (e.g., the order or product that triggered the alert).
Managing Notifications
- Mark All Read — clears all unread badges
- Click to navigate — each notification links to its source (order, product, transfer, etc.)
Email Notifications
Critical alerts and daily digests are sent via email, including:
- Low stock warnings for products below reorder points
- Pick list assignments for warehouse workers
- New order notifications for admins
- Expiration alert digests — daily summary of expiring and expired lots
- Overdue shipment digests — summary of shipments past their expected delivery date
- Auto-reorder notifications — when draft POs are auto-generated
Background Monitoring Jobs
WareSquared runs automated checks daily to generate relevant notifications:
| Job | What It Does |
|---|---|
| Expiration Alert | Scans lots for upcoming and past expirations, updates statuses, sends digest emails |
| Reorder Check | Identifies products below reorder points, creates draft POs (if auto-reorder is on) |
| Shipment Overdue Check | Flags incoming shipments past their expected delivery date |
Configure thresholds for these jobs in Settings → Warehouse.
Tip: Check notifications regularly to stay on top of urgent inventory and order issues. The bell icon shows an unread count so you never miss important updates.
See also: Low Stock Alerts and Reorder Points, Expiration Tracking and Alerts, Warehouse Settings, Team Management