Reconciling Cycle Count Results
After counting is complete, reconciliation compares physical counts to system records and resolves discrepancies.
Review Discrepancies
The reconciliation screen shows:
| Product | Location | System Qty | Counted | Variance |
|---|---|---|---|---|
| Widget A | A1-S2-B3 | 50 | 48 | -2 |
| Widget B | A1-S2-B4 | 25 | 25 | 0 |
| Widget C | A2-S1-B1 | 10 | 12 | +2 |
Approving Adjustments
For each discrepancy:
- Review the variance
- Investigate if needed (check for misplaced items, damage, etc.)
- Accept the physical count (adjusts system to match)
- Or Reject and investigate further
After Reconciliation
Accepted adjustments:
- Create stock movement records (type: "Adjustment")
- Update system quantities to match physical counts
- Log the reason as "Cycle Count Reconciliation"
Tracking Accuracy Over Time
Monitor your inventory accuracy rate:
Accuracy = (Items with zero variance / Total items counted) x 100%
A healthy target is 95%+ accuracy. If accuracy drops, investigate:
- Are receiving procedures being followed?
- Are pick lists completed correctly?
- Are there unauthorized movements?
Tip: Address root causes, not just symptoms. A consistent -2 variance on a product might indicate a packaging issue where boxes contain fewer items than labeled.