How Do I Run a Cycle Count?
Cycle counts are periodic physical inventory audits that verify system accuracy without shutting down operations.
What Is a Cycle Count?
Unlike a full physical inventory that counts everything at once, cycle counts focus on a subset of inventory on a rotating schedule. This means:
- No warehouse shutdown required
- Higher accuracy through regular checking
- Issues caught and corrected quickly
Creating a Cycle Count
- Go to Warehouse → Cycle Counts
- Click + New Cycle Count
- Select the Warehouse
- Choose which products or locations to count
- Set priority and assign to a counter
- Click Create
Cycle Count Statuses
| Status | Description |
|---|---|
| Pending | Created, waiting to be started |
| Assigned | Assigned to a team member |
| In Progress | Counting is underway |
| Complete | All items counted and reconciled |
| Cancelled | Count was cancelled |
ABC Analysis for Scheduling
Not all inventory is created equal. Use the ABC method to prioritize what to count and when:
- A-Items (High Value / Fast Moving) — 20% of items, 80% of value. Count weekly or monthly.
- B-Items (Moderate Movement) — 30% of items, 15% of value. Count quarterly.
- C-Items (Slow Moving) — 50% of items, 5% of value. Count semi-annually.
| Product Type | Frequency |
|---|---|
| High-value items (A) | Weekly |
| Fast-moving items (A/B) | Bi-weekly |
| Moderate items (B) | Monthly |
| Slow-moving items (C) | Quarterly |
| All locations | Quarterly full sweep |
Common Pitfalls
- Counting on Paper — Always use the mobile app for real-time verification and automatic discrepancy detection.
- Ignoring Damages — Use the "Damaged" status during counting to trigger disposal or return workflows.
- Counting During Peak Hours — Schedule counts during low-activity periods for maximum accuracy.
Tip: Use the mobile app for cycle counts. The barcode scanner makes counting faster and reduces data entry errors.